Simply comply with all Protection of Personal Information Regulations
Access the latest versions of documents, policies, and regulations
Centrally manage and control all your organisation’s POPI requirements
Receive expert legal guidance and online training
Each sector has unique requirements in terms of POPI
Ease compliance with sector-specific POPI-Portal solutions
POPI-Portal For Property
TPN’s POPI-Portal provides property businesses with a personalized Impact Assessment and an action plan to improve compliance with POPI regulations. The action plan includes suggestions to enhance how personal information is accessed, stored, and used within your organization. Additionally, the POPI-Portal offers all the necessary policies for POPI compliance as part of the POPI-Pack.
POPI-Portal For schools
Schools and educational organizations must maintain a Personal Information Impact Assessment according to POPI Regulations. POPI-Portal offers a personalized assessment and action plan to enhance how personal information is accessed, used, and stored. It also includes policies and procedures for full POPI compliance in the TPN POPI-Pack.
POPI-Portal For business
This valuable tool will guide you through the POPI Act in a simple and step-by-step process. Per POPI Regulations, all businesses must conduct a Personal Information Impact Assessment. Based on the assessment outcomes, the portal suggests an action plan that will help your business continuously improve how personal information is accessed, stored, and used across your business. The action plan suggests steps to improve compliance and allows the recording of actions required and taken.
How It Works
- Setup
- Complete Assessment
- Receive risk rating
- Initiate action plan
- Policy and document templates
Setup
Setup
The first step towards ensuring the safety and security of your organisation’s data is to set up your POPI Portal based on its type and size. This will support the portal to identify the specific risks your business may face. This sophisticated compliance tool provides detailed guidance in a step-by-step format for a comprehensive approach.
The portal considers all inherent and residual (potential) risks that your organisation may encounter. By following the guided steps, which are easily accessible from a dashboard interface, you can be assured that your organisation is well-equipped to safeguard the personal information entrusted by your staff, clients, and suppliers.
Complete Assessment
Complete Assessment
All organisations are legally obligated to conduct a Personal Information Impact Assessment regularly. The TPN POPI-Portal questionnaire facilitates this process by automatically identifying potential risk areas and recommending corrective actions.
Your personalized assessment results are easily accessible and presented visually on a dashboard interface, enabling you to comprehensively understand your organisation’s various risk areas.
Provide all your stakeholders with the peace of mind that you are serious about protecting their personal information and data.
Receive risk rating
Receive risk rating
The POPI Portal is an efficient tool that empowers you to evaluate the level of risk by department or function within your organization. You can easily monitor changes and update indicators as needed with ease. The process is designed to be user-friendly with clear instructions and help resources available at every step of the way.
This powerful functionality of the POPI Portal offers guidance and suggestions to ensure that you take the necessary steps to remain compliant. It helps you identify gaps in your POPI compliance program, and provides actionable insights to help you address them.
Initiate action plan
Initiate action plan
The system comes with a built-in action plan centre to keep track of all the tasks required to maintain your compliance level. These tasks include meetings, notes and assigned activities, which are all tracked for auditing purposes.
The action plan is designed as a set of tasks that your organisation should perform to either achieve compliance with the POPI Act or remain compliant once you have reached this goal.
It is crucial to remember that complying with the Act is an ongoing process. Your Compliance Officer must consistently ensure that the organisation remains compliant with the Act. By doing so, the organisation can mitigate risks and avoid potential legal consequences.
Policy and document templates
Policy and document templates
The POPI Portal includes a comprehensive collection of policies and supporting documents that are frequently reviewed and updated to comply with the latest legal requirements.
Expert legal advice is also provided to ensure that you have the most current information. A complete guide is included to assist you in implementing your policies and procedures, simplifying the process for your organisation.
Customize and access over 36 policy and procedure documents and templates, such as the PAIA manual, supplier contracts, website terms and conditions, and code of conduct, according to your specific needs.
