Mitigate risk
Access better data to select better quality tenants
Improve cash flow
Collect more payments with proven soft collections tools
Remain compliant
Make legal compliance simpler across your business
Simplify the challenges of residential leasing
Navigating all of the challenges associated with residential property management can be stressful. Not only is it of key importance to find the right tenants, vet them and provide the correct legal documentation but it’s an ongoing process to ensure that rent is collected in full and on time. Any issues with collections require careful legal consideration and the management of credit ratings and negative listings.
TPN’s credit checks, legal document packs and collection services will make life much easier for you as a landlord or property manager and will ensure that you can focus on the tasks that grow your business rather than being bogged down with heavy administration and worry about legal compliance.
Select the best tenant for your property
Tenant vetting and screening
The TPN RentCheck® uses data from three different credit bureaus to evaluate tenant affordability. A complete rental payment profile history is the perfect measure to understand the risk of defaulting before placing a tenant. TPN Credex® score is an advanced scoring method that combines all the various data sources into an easy-to-understand summary of your tenant’s creditworthiness.
Afforability
When it comes to renting a property, it is important to make sure that the applicant can afford to pay the monthly rental payment. TPN provides a comprehensive affordability analysis for the property sector. To prevent document fraud, TPN Verified Online Bank Statements are used to validate the applicant’s income directly with the bank. This helps in confirming monthly income versus actual expenditure over the last 6 months.
Identity verification
To prevent identity theft and block fraudulent documents from being accepted in applications, it is important to verify tenant ID. This can be done by comparing live photos with the Dept of Home Affairs using real-time identity biometrics. Recent amendments to the Financial Intelligence Act now require property practitioners to verify the accuracy of collected documents with a third party, placing an additional responsibility on them.
Stay updated with comprehensive performance insights
Stay up to date with the latest industry insights on the rental market in South Africa. The quarterly TPN Residential Rental Monitor report provides valuable information on rental market trends based on TPN data for tenants who are in good standing, payment performance by rental value band, the TPN Squat Index, national and provincial rental escalations, and the latest consumer insights.
Property Practitioners and Investors choose TPN’s 8-in-1 RentCheck®
TPN rental payment behaviour
TransUnion credit information
Verified employment data
Credit repayment profile
Deeds data on property ownership
Affordability check
Directorship and CIPC data
Qualifications on file
Change the way tenants prioritise your payments
- Rental payment profiles
- Tenant risk monitor
- Rental arrears collection
- Rental portfolio management
Rental payment profiles
Rental payment profiles
Provide a powerful incentive for tenants to make rental payments by rewarding positive payment behaviour with an improved credit record. Activate monthly SMS messages from TPN Credit Bureau to inform your tenants whether their credit profile has been positively or negatively affected by their rental payment – a free service that has changed the payment behaviour of hundreds of thousands of tenants.
The TPN Rental Payment Profile is a month-by-month indication of how a tenant’s account is paid. There are Five Rental Payment Profile flags:
Tenant risk monitor
Tenant risk monitor
Understand the real risk of your current rental portfolio by viewing your Tenant Risk Monitor on the TPN System. Tenants are actively monitored monthly to empower you with up-to-date information on current risks right on your own dashboard.
Proactively identify tenants that are at risk of non-payment.
View individual risk profiles to select the most suitable collection tool.
Make the right decision when it is time to renew the lease.
Rental arrears collection
Rental arrears collection
Kick your collections off correctly with a legally compliant Letter of Demand that has an impressive impact on tenant payment behaviour.
Move forward knowing that courts across South Africa accept TPN Letters of Demand and TPN Letters of Cancellation as binding documents for all legal action.
Send your Letters of Demand immediately via SMS, email, and post directly from the TPN system.
Load a Negative Listing on the credit bureau at no cost. Negative Listings motivate tenants to settle their outstanding debt by lowering their credit score and making it difficult to rent another property without settling previous rental debt first.
Rental portfolio management
Rental portfolio management
Manage all tenants and properties from anywhere with a rental management tool that is free and fully integrated into TPN Credit Bureau for tenant screening, collections, and data sharing.
Create easily customisable invoices and send automated receipts.
Keep track of all your income and expenses linked to vendors, tenants, properties, and owners.
Create yearly tax reports automatically to simplify tax season.
Key facts
23K+
Users
3M+
Leases
150K+
Landlords
6M+
Tenants
Our clients
Easily comply with the latest in legal requirements
Residential LeasePack
Be legally prepared for any situation. Adhere to the latest in rental law with the Residential LeasePack developed for property practitioners, managing agents and landlords in partnership with TPN’s panel of specialist attorneys. Get expert legal documentation and advice that is easily accessible and affordable. Includes FICA Documentation to simplify complex regulations and help ensure compliance.
Commercial LeasePack
Stay up to date with all the documentation needed to secure your position when leasing commercial property to an individual or a company. Ensure your legal documents are in line with all the latest requirements applicable to each relationship in law. Make compliance as simple as possible in a highly competitive market with access to on-going legal advice from attorneys who specialise in commercial property law.
HR Pack
Easily navigate complex national labour laws. The HR-Pack is specially designed to provide small to medium business owners with legally compliant documentation to cover every individual aspect of the employer-employee relationship. Receive labour related legal advice and all required documentation from job advertisements, grievance procedures and retrenchments to industry specific employment contracts and every eventuality in between.
Property Sales Pack
Protect your interests in the property sales process. Access documentation relevant for the sale of immovable property developed for property practitioners and owners alike. These easy-to-use set of SalesPack agreements are drafted and updated to include the very latest in legal requirements and case law and comes with property specialist legal advice for you and your team. Includes FICA Documentation to simplify complex regulations and help ensure compliance.
eSignPlus
Securely create, sign, and track any number of documents digitally with immediate document status updates as you progress through the signatory journey. Store your signed agreements securely on the eSignPlus platform with no hidden costs. Eliminate the continual stress of ensuring that your branding remains consistent or that your team is using the most up-to-date version of a legal document, while securing the data that is processed in your business.
POPI Portal
Be guided in a simple, step by step process to become compliant with the Protection of Personal Information Act (POPIA) through a digital system developed with the property industry in mind. Identify what action needs to be taken on your own POPI-Portal dashboard for a full overview of inherent, behavioural, and residual risks that clearly outline the next compliance steps for your organisation.
